Uploading documents to your knowledge base

Your knowledge base is the single source of truth the AI writes from. The more of your organization’s real story it holds, the better every draft gets — and it never uses anything you haven’t put there.

What to upload

In rough order of value:

1. Past grant applications — wins and losses. These teach the AI what a strong answer looks like in your voice.
2. Annual reports and impact reports — your outcomes, numbers, and stories.
3. Program descriptions and theory-of-change documents.
4. Leadership bios and board lists.
5. Marketing material, newsletters, transcribed talks — anything that carries your organization’s voice.

Word documents, PDFs, and plain text all work. Don’t worry about formatting — PowerGrant reads the content, not the layout.

How to upload

1. Open your Knowledge Base from the sidebar.
2. Click Upload, or drag files straight onto the page.
3. PowerGrant reads each document, classifies what it contains, and files the useful facts into your library. This usually takes a few seconds per document.
4. Review what was extracted — every fact stays editable, and you can delete anything that shouldn’t be there.

A note on quality

The AI treats your knowledge base as verified truth, so a stale number in the library becomes a stale number in a draft. When something changes — budget, headcount, program reach — update it in the knowledge base once and every future draft uses the new figure.